Motion Blog

Tips & resources to help you be more productive and get work done faster

Time Blocking 101: the Ultimate Guide

Master your productivity with time blocking, and boost your efficiency with Motion’s automated time blocking tools.

How I Automated User Interview Scheduling (and Saved 20+ Hours)

Scheduling user interviews is typically a time-consuming manual process. This guide shows you exactly how I automated the entire workflow using AI tools.

The new AI Agenda

Motion's new AI Agenda generates daily your daily task list every morning! The document shows today's tasks, tomorrow's priorities, overdue items, and integrates with your calendar. You can edit everything and create tasks directly in the agenda.

Hide Tasks or Show tasks on the Calendar

Experience a streamlined calendar view with our new task visibility feature. Customize your calendar to show or hide tasks, reduce visual clutter, and enhance productivity.

Publish documents externally

Discover our external document sharing feature with real-time updates, effective for fast client reviews and collaboration

Manage dependencies with multiple blockers in tasks

Learn how our multiple blockers for tasks feature enables advanced dependency management to streamline your project workflows

New Projects & Tasks Tab

Introducing the new Projects & Tasks tab featuring a simplified sidebar navigation. This update migrates your My Tasks and All Projects Tabs into views that you can easily find under your favorites section

Introducing Motion's AI Tier

Motion's new AI Tier supercharges your productivity. Get automated meeting summaries and action items with AI Notetaker, generate content and tasks in AI Docs, create projects instantly with AI planning, and capture tasks via Email/Siri. Reduce friction and let AI handle the busywork.

Customize projects with Adhoc stages

Motion's new Adhoc Stages feature gives you the flexibility to adapt to changing project requirements by adding stages to ongoing projects without disrupting your workflow or templates. Whether you need an extra review cycle, compliance audit, or any new project component, you can now respond to emerging needs while preserving the integrity of your standardized processes.

Documents in Motion

Motion Documents make it easy to take notes, store company knowledge, and collaborate without jumping between tools. Link tasks, projects, and teammates directly inside docs, add comments, and create action items on the spot. Whether it’s meeting notes or project plans, everything stays connected in one place.

Introducing Dashboards – Complete Visibility into Your Team’s Work

Motion’s Dashboards give you real-time insights into your team’s work, helping you track progress, monitor workloads, and optimize project timelines. With customizable charts like bar graphs, pie charts, and line charts, you can visualize key data at a glance. Easily filter by tasks, assignees, deadlines, and more to focus on what matters most. Whether at the team, workspace, or project level, Dashboards provide the clarity you need to stay organized and efficient.

AI in project management: A no hype guide for teams

AI is changing how teams handle project management. Learn practical ways to automate task scheduling, build workflows, and plan long-term projects.

Favorites in Motion: Instantly Access Your Most Important Projects, Views & Folders

Motion’s Favorites feature lets you quickly access your most important projects, folders, and views by pinning them to the sidebar. Simply right-click any project, folder, or saved view and add it to Favorites. Jump back to what matters most with a single click.

Motion helps 1 project manager do the job of 3 project managers without working more hours at Ally Advantage

Motion's AI project manager automates resource allocation and capacity planning for Ally, saving hours a week wasted on manual coordination while ensuring client projects meet deadlines.

Project management automation: What it is + how to do it

Tired of hearing "just automate it" from your boss? Learn 5 practical ways project management automation can reduce bottlenecks, ensure consistency, and free up your time—without working 60-hour weeks. Get started with realistic automation strategies that actually work.

Asana vs. Microsoft Project: Which is best for your team?

Stuck choosing between Microsoft Project and Asana? See how they stack up, what real teams think, and why there might be a better way to manage your work.

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